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Relaxation and extension of timelines for recording of PAR – Dopt

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Relaxation and extension of timelines for recording of PAR – Dopt

Relaxation and extension of timelines for recording Of PAR for the year 2018-19 electronically in respect Of AIS officers on account of their engagement on duty in connection with the ongoing General Elections

F.No.11059/01/2019-AIS-III
Ministry of Personnel, PG and Pensions
Department of Personnel & Training

North Block, New Delhi-110001
Dated, the 26th April 2019

To
The Chief Secretaries of States / UTS

Subject: Relaxation and extension of timelines for recording of PAR for the year 2018-19 electronically in respect Of AIS officers on account of their engagement on duty in connection with the ongoing General Elections – reg.

I am directed to refer to the subject noted above and state that due to ongoing General Elections to the Lok Sabha, a large number of AIS officers are engaged on duty for conduct of the said elections.

It is understood there would practical difficulties in recording of PAR online as per the target dates prescribed under AIS (PAR) Rules, 2007, through SPARROW platform, for officers engaged for election duty.

2. Accordingly, the matter has been examined in this Department and it has been decided with the approval of competent authority to relax Rule 4A(1) of AIS (PAR) Rules, 2W7, as a one-time measure to the extent that the target dates prescribed for online generation, filing up of self-appraisal, reporting, reviewing and acceptance of PAR for the year 2018-19 through SPARROW portal for all levels of AIS officers be modified as per Annexure herewith.

3. Further, instructions for cases where the reporting reviewing I accepting authority demits office or retires before the due date as amended herewith shall issued separately.

Encl: as stated.

(Jyotsna Gupta)
Under Secretary to the Government of India
Tele: 011-23094714

Copy to (1) All Ministries / Departments of Government of India
(2) Ministry of Home Affairs, being Cadre Controlling Authority for IPS
(3) Ministry of Environment, Forest & Climate Change. being Cadre Controlling Authority for IFOS
(4) EO(PR) Section. DOPT – for information and necessary action
(5) NIC, DOPT – for uploading on DOPT’s website

Annexure

[Reference F. No. 11059/01/2019-AIS-III dated 26th April,2019]

Revised timelines for recording PAR at all stages for all level of AIS officers

(for the year 2018-19)

Activity Cute-Off Dates
Submission Of Self Appraisal To The Reporting Officer By The Officer Reported Upon 30 Th June
Appraisal By Reporting Authority 31st July
Appraisal By Reviewing Authority 31st August
Appraisal By Accepting Authority  30th September
Disclosure To The Officer Reported Upon 30th September
Comments Of The Officer Reported Upon, If Any, On Disclosure Of PAR 15th October
Forwarding Of Comments Of The Officer Reported Upon To The Reviewing And The Reporting Authority By The Accepting Authority, In Case The Officer Reported Upon Makes Comments  31st October
Comments Of Reporting Authority 15th November
Comments Of Reviewing Authority 30th November
Comments Of Accepting Authority/PAR To Be Finalized And Disclosed To Him  15th December
Representation To The Referral Board By The Officer Reported Upon 31st December
Forwarding Of Representation To The Referral Board Along With The Comments Of Reporting Authority/Reviewing Authority And Accepting Authority 31st January
Finalization By Referral Board If The Officer Reported Upon Represents Against The Decision Of The Accepting Authority  28th February
Disclosure To The Officer Reported Upon 15th March
End Of Entire PAR Process  31st March

Introduction of UPSC module in RRFAMS portal

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Launching /Introduction of UPSC module in RRFAMS portal

AB- 14017/ 19/2018-Estt.(RR)(3141620)
Government of India
Ministry of Personnel, P.G. & Pensions
Department of Personnel and Training
Estt(RR) Section

North Block, New Delhi
Dated: 3rd December, 2018

OFFICE MEMORANDUM

Subject: Launching /Introduction of UPSC module in RRFAMS portal – reg.

The undersigned is directed to say that the RRFAMS portal has been in
operation since 25.12.2016 for framing/amendment of Recruitment Rules by DOP&T.

The proposals received on this portal are scrutinized in DOP&T through online consultation with the user ministries/departments. Once the RRs become error free, approval of DOPT is conveyed through the system. Simultaneously, the Recruitment Rules are also frozen.

Under the existing system after the RRs are frozen, the Ministries/Departments send the proposals along with necessary Annexure, hierarchy chart etc. in physical file to UPSC and DoLA.

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  1. As a next step towards achieving automation i.e. end-to-end processing and approval of RRs by the nodal Ministries, DOP&T in consultation with UPSC has now developed a module under RRFAMS for holding consultation with UPSC.
  2. In the new system after the RRs are approved and frozen by DOPT, the same shall be transmitted to UPSC and will be visible to Administrative Ministry/Department. The new system will be in operation w.e.f 03.12.2018 in test mode and will be formally pushed into service on 25.12.20 18. The comments / approval of UPSC will be conveyed through the system itself.
  3. With the introduction of UPSC module, the requirement of sending proposal on physical files to UPSC after DOPT approval will be dispensed with.
  4. In this regard it is also to say that some additional tabs have also been added at user end (Ministries/departments end) of the portal such as Information on Court cases, RRs of the promotional post etc for facilitating UPSC consultation.
  5. Therefore it is requested that the Administrative Ministry/Department, while initiating the proposal, may submit complete proposals by filling all the information’s sought to DOPT. Administrative Ministries/Departments are also requested to keep close watch on the RRFAMS portal regarding their proposals as the information regarding MR meeting, comments of UPSC etc will be conveyed through the RRFAMS portal w.e.f 25.12.2018.

(G. Jayanthi)
Joint Secretary (E-I)

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Internal Financial Adviser (Level 13 in Pay Matrix) – DoPT

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Internal Financial Adviser (Level 13 in Pay Matrix) – DoPT

Filling up the post of Internal Financial Adviser (Level 13) at Bhabha Atomic Research Centre (BARC) Mumbai

No.22/1/2018-EO (MM-II)
Government Of India
Ministry Of personnel, Public Grievances & pensions
Department of Personnel & Training

North Block, New Delhi
Dated, 5th December, 2018

Subject: Filling up the post of Internal Financial Adviser (Level 13) at Bhabha Atomic Research Centre (BARC) Mumbai.

This is regarding filling up the post of Internal Financial Adviser (Level 13 in the Pay Matrix) at Bhabha Atomic Research Centre (BARC) Mumbai under the Department Of Atomic Energy on deputation basis,

The applications were invited for the post vide circular of even number dated 31.10 2018(copy enclosed). The last date for submission cf application was 30.11 2018.

Check also: 7th CPC Pay Matrix Table for Pay Level 13
2. It has been decided to further extend the lest for submission Of application till 04.01.2019.

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3. This may be brought to the notice Of all concerned and the application(s) of the eligible candidate(s) may please be forwarded accordingly.

Yours faithfully,
sd/-
(J.Srinivasan)
Director (MM)

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Amendment of Recruitment Rules by DoPT – RRFAMS

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Launching /Introduction of UPSC module in RRFAMS portal

RRFAMS
Recruitment Rules Formulation, Amendment & Monitoring System
AB- 14017/ 19/2018-Estt.(RR)(3141620)

Government of India
Ministry of Personnel, P.G. & Pensions
Department of Personnel and Training
Estt(RR) Section

North Block, New Delhi
Dated: 3rd December, 2018

OFFICE MEMORANDUM

Subject: Launching /Introduction of UPSC module in RRFAMS portal – reg.

The undersigned is directed to say that the RRFAMS portal has been in operation since 25.12.2016 for framing/amendment of Recruitment Rules by DOP&T.

The proposals received on this portal are scrutinized in DOP&T through online consultation with the user ministries/departments. Once the RRs become error free, approval of DOPT is conveyed through the system. Simultaneously, the Recruitment Rules are also frozen.

Under the existing system after the RRs are frozen, the Ministries/Departments send the proposals along with necessary Annexure, hierarchy chart etc. in physical file to UPSC and DoLA.

2. As a next step towards achieving automation i.e. end-to-end processing and approval of RRs by the nodal Ministries, DOP&T in consultation with UPSC has now developed a module under RRFAMS for holding consultation with UPSC.

In the new system after the RRs are approved and frozen by DOPT, the same shall be transmitted to UPSC and will be visible to Administrative Ministry/Department.

The new system will be in operation w.e.f 03.12.2018 in test mode and will be formally pushed into service on 25.12.20 18. The comments/approval of UPSC will be conveyed through the system itself.

3. With the introduction of UPSC module, the requirement of sending proposal on physical files to UPSC after DOPT approval will be dispensed with.

4. In this regard it is also to say that some additional tabs have also been added at user end (Ministries/departments end) of the portal such as Information on Court cases, RRs of the promotional post etc for facilitating UPSC consultation.

Therefore it is requested that the Administrative Ministry/Department, while initiating the proposal, may submit complete proposals by filling all the information’s sought to DOPT.

Administrative Ministries/Departments are also requested to keep close watch on the RRFAMS portal regarding their proposals as the information regarding MR meeting, comments of UPSC etc will be conveyed through the RRFAMS portal w.e.f 25.12.2018.

sd/-
(G. Jayanthi)
Joint Secretary (E-I)

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Recording of Annual Performance Appraisal Report (APAR) – DoPT

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Recording of annual performance Appraisal Report (APAR) – DoPT
Recording of annual performance Appraisal Report (APAR) for the financial year 2017-18 in respect of CSS/CSSS officers – ‘Alert’ regarding.

F No.22-10/2018-CS 1(APAR)
Government of India
Ministry of personal,Public Grievances & Pensions
Department of Personal & Training

2nd Floor,A-Wing, Lok Nayak Bhawan
Khan Market,New Delhi-3

New Delhi; the 29th November, 2018

OFFICE MEMORANDUM

Subject: Recording of annual performance Appraisal Report (APAR) for the financial year 2017-18 in respect of CSS/CSSS officers – ‘Alert’ regarding.

Online system for recording of APARs on SPARROW web portal has been introduced in CSS from the financial year 2015-16. Initially,it was implemented for Deputy Secretary and above level officers in CSS and equivalent levels in CSSS w.e.f. the financial year 2015-16.

From the financial year 2016-17, SPARROW has been extended from under secretary and above levels in CSS and equivalent levels in CSSS. As per Estt. Division’s O.M. dated 23.07.2009 time schedule for completion of various activities relating to PARs are as under:

Sl. No.
 Activity
 Prescribed timelines
1
Submission of self-appraisal PAR to the Reporting Officer by the
Officer to be Reported Upon (ORU)
15th April
2
Submission of report by Reporting Officer to Reviewing Officer
30th June
3
Report to be completed by Reviewing Officer and to be sent to Admn.
31st July
No.
Activity
Extended timelines for the FY 2017-18
1
Submission of self-appraisal PAR by ORU to the Reporting officer
31st July ,2018
2
Forwarding pf report by Reporting Officer to Reviewing Officer
16th August, 2018
3
Forwarding of report by Reviewing Officer Administration/APAR Cell
31st August, 2018

3 The progress made toward generation and completion of online APARs on SPARROW system for the financial year 2017-18 is being constantly monitored in this Department.It has been observed that as on date 367 APARs are pending with ORUs,404 APARs are pending with Reporting Officers and 445 APARs are pending with the Reviewing Officers.

Apart from the above,a total number of 503 APARs are pending at different stage for disclosure/closure. It is note-worthy that the timelines including extended timelines for writing of APARs for the financial year 2017-18 have been over on 31.8.2018.

As per the instructions contained in OM of even number dated 24.07.2018,the entire exercise for writing of APARs in respect of CSS/CSSS officers,for the financial year 2017-18 will be closed on 31.12.2018

4. In the meantime, a new feature for sending ‘alerts; in the SPARROW web portal has been developed by the NIC (SPARROW Division) to remind the officers to complete their APAR activities on SPARROW.

5. Keeping in view the overall progress made in completion of apars on SPARROW, the Ministries/Departments are advised to take the following actions for timely completion of APARs on SPARROW for the financial year 2017-18,before it is finally closed on 31.12.2018.

(i) All the ministries/Department may send ‘alerts’ to all the officers to complete the APARs on lying in their ‘inboxes’The facility for sending ‘alerts’ are available in the revised version of SPARROW.

(ii) The PARs in respect of ORU who have still not submitted their PARs to their Reporting Officers,may be given a final chance to submit their self-appraisal to their respective Reporting Officers within 15 days from the date of issue of this OM Thereafter, their APARs may be force forwarded to their next level i.e the Reporting Officer.

(iii) The Nodal officers are advised to devise a mechanism to monitor progress pf completion of APARs for the financial year 2017-18 including disclosure and consideration of representation.if any by the stipulated date i.e 31/12/2018

(iv) It may be re-iterated that the end of entire APAR recording process on SPARROW for the financial year 2017-18 will be on 31.12.2018.

sd/-
(Chandra Shekhar)
Under Secretary to the Govt. of India

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PA to PS of CSSS on Ad-Hoc Basis – DoPT on 22.11.2018

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PA to PS of CSSS on Ad-Hoc Basis – DoPT on 22.11.2018

Promotion of Personal Assistants (PAs) of CSSS to Private Secretaries (PSs) of CSSS on ad-hoc basis

No.4/2/2018-CS.II (A)
Government of India
Ministry of Personnel, P.G. and Pensions
Department of Personnel and Training
(CS.II Division)

Lok Nayak Bhawan, New Delhi-110003
Dated the 22nd November, 2018

OFFICE MEMORANDUM

Subject:- Promotion of Personal Assistants (PAs) of CSSS to Private Secretaries (PSs) of CSSS on ad-hoc basis:-regarding

The undersigned is directed to refer to this Department’s OM of even No. dated 25.10.2018, 26.10.2018 and 02.11.2018 respectively on the above mentioned subject.

All the cadre units were requested to conduct DPCs of the eligible PAs of CSSS as shown in the Annexure-I to the OM of even no. dated 25.10,2018 to assess suitability for ad-hoc promotion to the grade of PS for a period upto 30.06.2019 .

2. The Cadre Units were also requested to complete the exercise of conducting the DPC meeting within one month and send duly filled option form to this Department as per Annexure ­II of OM dated 25.10.2018.

3. Based on the information received from the Cadre Units, the Competent Authority has decided to nominate the PAs whose names appear in Annexure-1 of this OM to post them to the Cadre Units indicated against their names for their promotion to the Grade of PS of CSSS purely on ad-hoc basis and after having been found ‘fit’ by the DPC and clear from vigilance angle.

4. The ad-hoc appointment of these officials shall take place with effect from the date they assume charge of the post of PS in the allocated Cadre Units.

The ad-hoc appointment shall not confer on the appointees any right to continue in the grade indefinitely or for inclusion in the Select List of PS for regular appointment or to claim seniority in the PS Grade of CSSS.

The period of ad-hoc promotion would be upto 30.06.2019 or till the regular PSs become available, whichever is earlier.

5. If any of the officers shown in the list is on deputation, he/she may be given the option to revert within one month with a view to avail of the Promotion.

The ad-hoc promotion is subject to the conditions mentioned in para 3 of this Department’s OM of even number dated 10.2018.

6. The notification/order for promotion should be issued by allocated Cadre Units of officers after the due process is completed and a copy of such orders should invariably be endorsed to this Department for records.

The fact that the appointment of the officer(s) would be subject to further orders which may be passed by Hon’ble Courts in the cases mentioned in para 3 (vi), (vii), (viii) and (ix) of OM dated 25.10.2018 and references to that extant in the connected court matters, should be clearly mentioned in the promotion order/notification.

7. Web Based Cadre Management System: Promotion of officers may be reflected in Web Based Cadre Management System. This is the responsibility of the nodal officers of all cadre units concerned.

sd/-
(Chirabrata Sarkar)
Under Secretary to the Government of India